This page updated 28 Dec 2007
Version note: Applies to TMG 6 & 7
TMG has very flexible tools for managing how the information recorded in various Tags is formatted for output in narrative style reports. They include templates, referred to as "Sentence Structures" in TMG, that describe how the various information recorded in the Tags – names, dates, place information, or the text of memos – will be assembled into finished text when narrative reports are generated. Each Tag Type (Birth, Anecdote, Census, Marriage, College, and so forth) has its own Sentence Structures to generate text appropriate for the event being recorded.
There are default Sentence Structures for each standard Tag Type when TMG is installed, and the user can modify those to better suit his or her personal preferences. In addition, when the user creates an individual Tag to record some information, the default Sentence Structure for the selected Tag Type can be overwritten for that particular Tag, if desired to fit the circumstances of the information being recorded. For more information on modifying Sentence Structures, see my article on Modifying Sentence Structures.
TMG also provides for the use of "Roles," which add powerful tools for further controlling Sentence Structures. Basically, Roles can be used to define the role of each participant in an event. Thus, in a Marriage tag, one might have persons with the roles of Bride, Groom, Minister, Maid of Honor, Best Man, and many more.
Roles essentially allow you to create a "library" of Sentence Structures within a single Tag Type. When you create a Tag to record an event, you can simply choose an appropriate Role for each participant, and the narrative output correctly describes that participant's role in the event. This saves manually modifying the Sentence Structure for that tag for some commonly used cases. For example, my custom Will Tag now has Roles for Heir, Executor, and Mentioned, with appropriate variations in the Sentence Structures ready-made when people with these roles are attached as Witnesses.
Roles have another function as well. They can be used to allow the narrative of one participant refer to another a specific person or group of persons by Role. This makes it easy to create Sentence Structures for participants with one role in the event that correctly refer to other participants. This is generally difficult to do without the use of Roles.
The application of Roles is not entirely obvious, and their dual function of describing the role of a participant and also allowing reference to that participant adds to the confusion. The articles listed below may be helpful in understanding this somewhat complex but very useful feature:
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General Information |
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Roles Tutorial - a step-by-step guide to creating and using Roles |
| Sentence Variables - lists of available Sentence variables and their meanings |
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Some Custom Tag Types Using Roles
Some examples of how Roles can be applied |
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Multiple Marriages
- adding the traditional 1st, 2nd, and 3rd labels
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Will Tag
- including the executor, heirs, and those "mentioned"
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Census Tag
- Basic- enter all
members of the household in one tag
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| Census Tag - Expanded - listing everyone in the Head of Household's narrative |
Teresa Ghee Elliott, an experienced user of Roles in TMG and other genealogy programs, has collected and posted on her website a variety of examples of Sentence Structures using Roles. These examples, developed by Teresa and a number of other contributors, include illustrations of some of the complex ways Roles can be used to display recorded data to meet specific requirements of users.
| Disclaimer: | I don't endorse the method used in some of the examples on Teresa's site in which an attempt is made to create a role every possible type of relationship between the principal and the other participants. In my view, this method always fails because 1) you cannot anticipate every possible relationship, 2) you cannot create Sentences that produce well-worded text for every possible combination of relationships, and 3) it's very difficult to accommodate persons with multiple roles. Instead, I recommend the methods described in my articles on Will tags, and Expanded Census tags. |
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