Terry's TMG Tips

Using Roles to Manage Multiple Marriages

This page updated 12 Dec 2011

Version note: Applies to TMG 7 & 8

We often find the need to record information about individuals with more than one marriage. TMG allows you to create an unlimited number of marriage tags to record these events, so the straightforward approach would seem to be to simply enter a new tag for each additional marriage. But this approach, if you use the standard Sentence Structures, can result in a less than satisfactory account in reports, along the lines of:

She married John Smith 25 Jan 1853 in Johnson City. She married Sam Jones 3 Mar 1861. She married Roger Ward in Rush Creek.

One can modify the Sentence Structures of the individual Marriage Tags manually to avoid this. However an easier solution, in my view, is to create some custom Roles for your Marriage Tag Type. Then when you encounter a second or third marriage, you just select the appropriate Role with a mouse click or two.

Here is how I modified the standard Marriage Tag to solve this problem. I left the standard Sentence Structures for "Principal," "Witness," "Bride," and "Groom" unchanged. I added the following new Roles, with the Sentence Structures shown:

Role	Sentence
First	[P] married first [PO] <[PARO]> <[D]> <[L]>< [M]>
Second:	[P] married second [PO] <[PARO]> <[D]> <[L]>< [M]>
Third:	[P] married third [PO] <[PARO]> <[D]> <[L]>< [M]>
Fourth:	[P] married fourth [PO] <[PARO]> <[D]> <[L]>< [M]>

Use:

Enter the bride and groom as Principals, as usual.
When you know that for either (or both) Principals this is a second or later marriage, click on the drop-down arrow to the left of the ID Number of that person, and select the appropriate Role. (In version 7, as soon as you do this the role of the other person automatically changes to something other than "Principal," often something inappropriate. So now click the drop-down arrow for that person and select an appropriate role for him or her. If you know this person had more than one marriage too, select "Second" or "Third," etc. If not, or if you don't know, select either "Bride" or "Groom" for that person.)
If you have marked one or both Principals as having had more than one marriage, go to the first marriage of that person and change that person's Role to "First."

Once you have changed the Marriage Tag Type to add these roles, you can not only use it for new marriages you enter, but you can also go back to existing Marriage tags and apply the new roles to them as well

Notes:

I've used the traditional language of "married first," "married second," etc. You can of course modify these sentences so they appear any way that pleases you.
If you are not familiar with the use of Roles, the discussion in my Roles Tutorial article may help.

For help with creating the Sentences involved, see my article on Modifying Sentence Structures.

Downloading this Tag Type

You can modify your existing Marriage Tag Type by copying the Roles and Sentences from this page, editing them as you prefer. Or, you can download and install a copy of my Tag Type using the Tag Type Import function (Not available in TMG 7).

If you choose to download you can import in either of two ways:

Replace your existing Marriage Tag Type – Doing so will remove any Roles not present in my Marriage Tag Type, such as "Best Man," "Maid of Honor," etc., whether you have created them yourself or they have been created by creating your Project in version 8 or later, or updating your Project to such a version. If you have actually assigned any of those Roles to people in your Data Set, you cannot use this method.
Add as an additional Marriage Tag Type – Using the new Roles would then require you would have to choose this alternate Marriage Tag Type for new Marriage Tags, and change any existing Marriage Tags to this Tag Type.

I recommend that you use the download only if you have not used and do not intend to use any of the "auxiliary" Roles, and that you have it replace your existing Marriage Tag. Otherwise, I recommend that you manually add the Roles described above.

If you do want to proceed with the download and import process:

Down load my custom Tag Type file here: Terry's Marriage Tag Type

The file formats used for exporting and importing Tag Types was changed with TMG version 8.05. This import can only be used with that version or later. If you are using version 8.04 or earlier you should install the free upgrade.

You have a choice about where to save the file. You can save it in an easy-to-find location, such as on your desktop, and then locate it when you import it in Step 3 below. Or, you can save it in your TMG "Export" folder, which is were TMG first looks for it. I recommend that location if you might want to import the Tag Type again into different Projects. The default location of the Export folder is shown below, but it may differ on your system if you have customized your file locations:

Operating System	Default Folder Location
Windows Vista Windows 7	C:\Users\{user}\Documents\The Master Genealogist v7\Export
Windows XP Windows 2000	C:\Documents and Settings\{user}\My Documents\The Master Genealogist v7\Export

In yet another misguided attempt by MicroSoft to be helpful, Internet Explorer insists on changing the file extension when you save the file, making it unusable. The best solution is to use a "real" browser, such as Opera or FireFox. But if you prefer to use Internet Explorer you can solve the problem by correcting the extension as you save the file. To do that, when the Save As dialog opens, change the "Save as type" drop-down at the bottom of the screen to "All Files." Then edit the File name just above, changing the ".zip" at the end to ".xtt" (for eXchange Tag Type).

Open TMG, then use the Tools > Tag Types menu command to open the Tag Types screen. On that screen, click the Import Button, and on the Import screen that opens select the "terry's marriage tag.xtt" file. If you have saved it someplace other than the Export folder, you will have to navigate to that location to locate it. Click the Open button, and the Import Tag Type screen opens:

In that screen, you may choose to either:

Replace your existing Marriage Tag Type – To do that, select the first option, "Import and overwrite if the tag type already exists." Click the OK button. If successful, you will get a confirmation message that the new Tag Type has been imported. If you have used any Roles not included in my custom Tag Type, you will receive a message that the Tag Type was not imported. You can then either create the new Roles manually (recommended), or use the alternate method below.

Add as an additional Marriage Tag Type – To do that, select the second option, "Import and don't overwrite." The imported Tag Type will be called Marriage¹ unless you check the "Add a Prefix" box below and enter a prefix, which will be applied to the Tag Type name. Click the OK button and you should get a confirmation message that the new Tag Type has been imported.

For further details on exporting and importing Tag Types, see my article Exporting and Importing Tag Types.

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