Terry's TMG Tips

Source Tutorial

Birth Registration Example

This page updated 21 Sep 2006

Applies to Versions 8 & 9

This is one of several example illustrating how a the standard TMG Source Types can be used. See the introduction for notes that apply to all these examples. This example illustrates how birth registration record might be entered as a source.

Here is the example provided in Ms. Mills' Evidence! for Birth Registration (State Level):

Primary Citation (Endnotes or Footnotes)	Subsequent Citation (Endnotes or Footnotes)	Bibliographic Entry
1. Philip Daniel Mills, birth certificate [long form] no. 134-85-001195 (1985), North Carolina Division of Health Services-Vital Records Branch, Raleigh	1. Philip Daniel Mills, North Carolina birth certificate, no. 134-85-001195 (1985).	North Carolina. Raleigh. Division of Health Services-Vital Records Branch. Philip Daniel Mills, birth certificate.

Wholly Genes has interpreted that example to create the following TMG templates for it's Source Type Birth Registration (State Level):

Full Footnote	Short Footnote	Bibliography
[NAME OF PERSON], [RECORD TYPE]< [FILE NUMBER]><, [CD]> ([FILE DATE]), [REPOSITORY], [REPOSITORY ADDRESS].	[NAME OF PERSON], [RECORD TYPE]< [FILE NUMBER]><, [CD]> ([FILE DATE]).	[REPOSITORY ADDRESS] [REPOSITORY]. [NAME OF PERSON] [RECORD TYPE].

In an attempt to match the example in Evidence! I then entered the following data in a TMG source definition, using TMG's Birth Registration (State Level) source type:

In this case I also had to create a Repository:

Which I then attached to the source on the "Attachments" tab of the Source Definition Screen:

When I created a report in TMG citing this source, the program used the output Templates in the Source Type and the text I had entered in the various Source Elements to create the following notes:

Full Footnote	Short Footnote	Bibliography
Philip Daniel Mills, birth certificate no. 134-85-001195 (1985), North Carolina Division of Health Services - Vital Records Branch, Raleigh, North Carolina.	Philip Daniel Mills, birth certificate no. 134-85-001195 (1985).	Raleigh, North Carolina North Carolina Division of Health Services - Vital Records Branch. Philip Daniel Mills birth certificate.

To make it easier to compare, I'm repeating Ms. Mills' examples here:

1. Philip Daniel Mills, birth certificate [long form] no. 134-85-001195 (1985), North Carolina Division of Health Services-Vital Records Branch, Raleigh

1. Philip Daniel Mills, North Carolina birth certificate, no. 134-85-001195 (1985).

North Carolina. Raleigh. Division of Health Services-Vital Records Branch. Philip Daniel Mills, birth certificate.

Some Notes on this Example:

In this example, Ms. Mills shows the full name in the short footnote rather than just the surname, and does not show the surname first in the bibliography entry. Therefore I entered the name in the "Name of Person" field in as normally written, rather than in the surname, given name format usually used in source definitions.
Since this is example is for a non-published record, a Repository is required to record where the record can be found.
I omitted the phrase "[long form]" because had I included in the Record Type field it that phrase would have appeared in the short footnote as well. Some solutions are to do as I did here, enter it in that field and have it appear in both notes, or manually add it to the full footnote Output Template.
TMG does not reverse the order of the place elements in the Bibliography as the examples in Evidence! do. One could choose to ignore that difference, or just type those elements directly in the Output Template. A more general solution is to modify the Source Type by adding separate Source Elements for them, as described in my Census Source Article.

From here you might go:

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